Does your non-profit have its bylaws in its official records folder?
Bylaws are the rules that govern the internal affairs of the non-profit. In many ways the bylaws are like a contract between members of the non-profit and the non-profit. Here are some example bylaws.
Does your non-profit have its constitution in its official records folder?
A constitution is the document that sets out the name and purposes of the non-profit.
Does your non-profit have its Certificate of Incorporation in its official records folder?
The Certificate of Incorporation is the document that was created when your non-profit was first incorporated. Here is an example Certificate of Incorporation.
Does your non-profit have a designated folder (physical/digital/both) for all its official records?
Official records are the documents which must be kept by each non-profit under section 20 of the Societies Act. These records must be kept up-to-date and be accessible. Here is the complete list of section 20 records.
How does your non-profit "keep" its official records?
Keep means the format and storage of the records. Official records are the documents which must be kept by each non-profit society under section 20 of the Societies Act. These records must be kept up-to-date and be accessible.
Does your non-profit know which of its documents and records are “official records”?
Official records are the documents non-profits must keep under the Societies Act. The complete list of official records is in section 20.
Does your non-profit include an unsubscribe option within any group email messages?
An unsubscribe option is a link that lets the email recipient opt-out (withdraw their consent) of receiving future emails.